The Best Practices To Implement For Successful Product Information Management

The Best Practices To Implement For Successful Product Information Management

As of date, around 50% of organizations use a contemporary dedicated PIM for managing their product content processes and offering superior-quality product experiences. By following the best practices of PIM, organizations can substantially benefit from product data precision and omnichannel consistency. 

In this article, we will share some of the best recommendations to use PIM.

Define Responsibilities, And Roles

Businesses should collaborate on product content in the PIM system. It will help in uncovering the potential to increase the speed of workflows and reduce errors in the content.  It is important to select a PIM that enables the creation of several roles with varying levels of access, without introducing any unnecessary risks. 

These permissions enable users to:

  • Create attributes for a product
  • Read attributes for a product
  • Update attributes for a product
  • Delete attributes for a product
  • Update products
  • Publish products
  • Synchronize products
  • Request for product approval

Bizcaps PIF Manager is a safe and secure repository and web-based portal that effectively manages the setup, search, storage, and sharing of PIFs with suppliers and customers. 

This is centralized cloud-based product information software that enables the management of PIFs in a single place. It eliminates time incurred on executing repetitive processes of entering product information manually.

Standardize Product Information

Standardization can benefit e-commerce relations between products as well as the format of product data. A quality PIM platform assists in obtaining a competitive advantage by enhancing the upsell and cross-sell of products and arriving quickly to market.

Avoid Using Several Systems Simultaneously

Around 55% of companies have over five systems that contain product data. The use of several tools implies that the product information is distributed across various incompatible systems. 

It is beneficial to use a centralized information repository in place of using several unsynchronized metadata repositories that could lead to time-consuming execution, mistakes, and frustration.

Use PIM to improve customer experience

It has been seen that a PIM platform can significantly improve the business to business and business to consumer efforts. This software enables the creation and management of content for a product that has multiple versions relating to the appropriate level of the customer journey. 

By eliminating the obstacles to multiple channel sales, the software enables a business to present at the location of the customers. This leads to greater possibilities of purchase. 

Features of a Product Information Form By Bizcaps

  • Product Information Form Manager is an AFGC Authorised PIF Software. It provides key information related to food ingredients and products that fulfil the information required for regulatory and legal compliance.
  • Quickly produce PIFs for customers and get PIFs from suppliers 
  • Easily make a transition from Excel-Based PIFs to Electronic PIFs. The software enables management, identification, and search of PIFs at one place anywhere, and anytime! This transition streamlines the entire procedure of recording, sharing, and reporting product information.
  • PIF Management Cloud-Based Software enables the management of all PIFs from a centralized web-based repository.
  • By automating search and data entry processes, the software eliminates the need to execute lengthy manual tasks that reduce precision and efficiency in the business.
  • The software lets effortless creation and exchange of product information with trading partners and customers throughout the supply chain as well as beyond.


If you plan to modify how you manage the product information, it is important to develop a strong business case for it. Businesses should promote awareness regarding the requirement for improvement, and identify a budget and resources to realize it. Implement the above best practices to ensure efficient execution of the software.


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