How to organize your business relocation

Person writing
Planning how to organize your business relocation is essential.

For whatever reason, you need to move your office. You are a serious business person and you want your business to survive. The problem is that you don’t know how to organize your business relocation. It’s not easy planning the relocation of your business and successfully doing your job at the same time. No matter what, the show must go on. Luckily for us, people have done it before. Following a couple of basic tips, you too can relocate your business like a pro.

Take your time to organize your business relocation

The earlier you know that you need to move your business, the better. There a lot of things to think about in advance, so it’s better to have more time. You don’t want to go to your office and not have an internet connection. It may sound silly, but it has happened. But also, you don’t want it to take too long, as your business may suffer. Plan the timeline for the move.

Planning is essential

You don’t want to do this on the go. There are so many important tasks to do that you may forget. Make a checklist and be organized. It’ll be worth it, without a doubt.

Knowledge is power

It truly is. The more information you have at the start, the better. Is your new space big or small? How much room do you have for inventory or storage? Do people pee who used to live or work in your new space have a still valid contract with an internet company? Is it hot during the summer or cold during the winter? Is ACU enough for a space that big? And this is just information about your new space. As many things can go wrong, every information about the next step is valuable.

Plan your business relocation budget

It may sound like it goes without saying but you need to plan your business relocation budget. You may need to hire a reliable moving company, or to move your business another way. And of course, you need to take your new mortgage or leasing expenses into account as well. And if you can even improve your business along the way, then why not do it.

Include your personnel

The more you include your personnel, the more they will see that their opinion is important. Not only that, but they will start caring about the move and may show the interest to organize your business relocation. You can use that to your advantage and appoint someone as a relocation manager. If that person is not a stranger to administration or business relocation, even better. They can instruct everyone to pack their own things and also some of the common inventory. Your personnel can do a lot of the tasks themselves.

  • organize the relocation
  • pack and unpack
  • help decorate and design your new working environment
People in a business meeting organizing your business relocation
Your personnel can be an important part of the process.

Take the opportunity to organize your stuff

It’s time for a big change. It’s maybe even a time to change your brand and become a brand new you. A new organizing system might be useful as well. To make it easier, there’s probably a lot of stuff you don’t need in your office right now. Use this opportunity to remove the clutter and organize the things you decided to keep. You can also:

  • Sell the inventory that you don’t need. You can use it as a contribution to your business relocation budget.
  • Donate to an office in need. Maybe to your friend’s office or to a charity.
  • Recycle. Most of the things that are used in an office or other kinds of business can be recycled.
  • Make a “lost and found” provision at your new space. There is going to be a certain number of items and you won’t know where they came from.
  • Make a “lost and damaged during the relocation” provision. It might come in handy.

Label the Boxes

We’re not going to lie to you and say it’s the most fun thing you’ll do today. But, you can really benefit from taking the time to do it. It’s useful to have a list of all the things in the boxes. It will enable you to run your business smoothly even during the relocation process. Also, when you get to the new business environment, you’ll know exactly where everything is. As there are a couple of steps similar to any relocation, you might want to check out Master Moving Guide.

Announce the New Address

This is a very important part. Your business is going to be at a new address and you need to announce this. First of all, your clients need to know about your change of address. Your associates and partners would also need to be informed. Then, the post office and your bank need to know about the move too. Also, don’t forget about the IRS.

Find a New Place for Your Business

Finding a new place for your business is the main reason for organizing the relocation of your business in the first place. You want a place that looks aesthetically pleasing and motivates people to work. Keep in mind that furniture can classify the environment. But there are a couple of other things to take into  consideration too:

  • you don’t want to pay too much for the price of the real estate
  • the opportunities for expanding your business should be available in your new location
  • you might want to improve the lifestyle of personnel by choosing a location in proximity to their homes
Modern office
Your new space is a big enough motivation to go through business relocation.

After You Organize Your Business Relocation

Dealing with business relocation can be similar to dealing with moving in general. Once you organize your business relocation, there are still going to be a few steps along the way. Be focused and take one step at a time. Try to remember that your business is going to benefit from the relocation. Watch your business flower with a smile on your face.

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